The consulting sector is defined by its dynamism, agility, and the constant need for mobility. To deliver high-impact results, consultants are frequently on the road, visiting clients and participating in projects in different locations. This reality, although essential for the business, imposes significant challenges for corporate travel and expense management.
Lack of control, complex reimbursement processes, and difficulty in ensuring compliance with internal and client policies can generate operational inefficiencies and impact profitability. In this scenario, counting on a strategic partner that offers cutting-edge technology is fundamental.
Argo positions itself as the leading platform that understands the particularities of the consulting sector, offering robust solutions to transform expense and travel management into a competitive advantage.
Through complete automation and a secure, scalable platform, a leader in governance, Argo enables managers to overcome these challenges with total control and visibility. Read the article to understand how.
The Specific Challenges of the Consulting Sector
Consulting firms operate in a highly complex environment, where the efficient management of resources is directly proportional to the success of projects. The main obstacles faced by managers include:
- High Volume of Travel and Expenses: The nature of the work requires constant travel, resulting in a large volume of flight, hotel, and a continuous flow of expenses that need to be managed and reimbursed.
- Complexity in Cost Allocation: With multiple simultaneous projects and clients, the correct allocation of each expense to its respective cost center is crucial for billing accuracy and profitability analysis.
- Requirement for Strict Compliance: Maintaining conformity with expense policies, both internal and those stipulated by clients, is a constant challenge. Any deviation can result in financial losses and audit issues.
- Low Operational Efficiency: Manual processes, based on spreadsheets and email exchange, consume valuable time from consultants and financial teams, diverting focus from what truly matters: strategic work for the client.
Argo Travel: Agility and Control for the Consultant’s Journey
For companies whose main asset is the time of their specialists, optimizing the travel journey is a priority. Argo Travel was developed to transform the process of corporate travel request, approval, and booking into an agile, secure, and fully controlled operation. The platform centralizes all stages, from planning to issuance, ensuring efficiency and compliance.
Total Control Over Travel Policies
With Argo Travel, it is possible to configure and apply travel rules for different employee profiles or projects. This means that every request is validated according to company policies, preventing excessive spending and ensuring compliance.
Managers receive real-time notifications for approvals, with access to price histories and booking options, enabling more accurate decisions.
Strategic Benefits for Consulting
- Agility in the Request and Approval Process: The intuitive platform allows the employee to request and the manager to approve services in a few clicks, eliminating bureaucracy.
- Visibility and Price History: Access consolidated data that supports negotiation with suppliers and budgetary planning.
- Security and PCI Compliance: All data is protected according to the highest international standards, ensuring information security.
- Complete Audit Trail: 100% of bookings have a detailed record, guaranteeing total transparency for internal and external audits.
Argo Expense: Intelligent Automation for Expense Management
Expense reporting is one of the biggest administrative bottlenecks for consultants. Argo Expense eliminates the need for spreadsheets and manual processes, offering complete automation of the expense cycle, from receipt capture to reimbursement. The solution provides real-time visibility and ensures that every penny is accounted for correctly and in compliance.
From Capture to Accounting Effortlessly
Through technologies like OCR (Optical Character Recognition), QR code, and GPS, the consultant can instantly log their expenses via the application. The platform allows for the management of multiple corporate cards and automates statement reconciliation, simplifying life for those in the field and the finance team.
Features that Drive Efficiency
- End-to-End Automation: Reduce the manual work of filling out, validating, and logging expenses.
- Guaranteed Compliance: Policies are applied automatically, with blocks and alerts for out-of-policy expenses, ensuring conformity in your company.
- Real-Time Visibility: Track expenses as they happen, avoiding surprises at month-end closing and allowing for proactive budgetary control.
- Simplification for the Employee: A simple and intuitive user experience increases team adoption and satisfaction, reducing the time spent on administrative tasks.
Integration and Analytical Intelligence for Strategic Decisions
Argo’s true power lies in its ability to centralize and transform data into business intelligence. The platform was built with open APIs, which allow for advanced integration with the main ERPs and management systems on the market. Although contracting API integration is an additional service, it enables data synchronization, eliminating rework and ensuring information consistency across the entire company.
With access to detailed analytical reports, managers can cross-reference travel and expense information, identify spending patterns, optimize budgets, and make more strategic decisions. This analytical capability is fundamental for consulting firms that need to justify costs to clients and maximize the profitability of each project.
Elevate Your Consulting Firm’s Efficiency with Argo
In such a competitive market, operational efficiency is no longer a differentiator, but a necessity. Argo offers a complete and robust solution, designed to meet the unique demands of consulting firms.
By automating travel and expense management with Argo, you free up your employees’ time to dedicate themselves to more strategic activities, while providing managers with the control, visibility, and analytical intelligence needed to drive business growth.
Transform travel and expense management from an administrative cost center into a driver of efficiency and strategy. Embrace innovation and position your company one step ahead with Argo. Talk to our team!